Expand All | Collapse All

Determining Entitlements

The company policy defines the accounts, transactions types and features that are available for the company.

Entitlements


The company policy and user roles determine a user's access to certain accounts, features, limits and rights.

Each policy contains actions, features and accounts. Policy types include the following:

  • Company Policy – A group of allowed actions that applies to an entire company
  • User Role Policy – A group of allowed actions for user roles. Each user needs to be assigned to one user role. Each one has its own policy.

The company policy and user role policy permit or limit the actions that users can take. Depending on the entitlement settings, edits can be made to the user role and company policies. You must save all changes then log out to make the changes effective.


Viewing Company Policy Allowed Actions


Allowed actions at a company policy level determine whether each transaction type is enabled. They also determine what criteria are required for a transaction to be drafted for approval.

Company policy allowed actions features may include the following:

Draft Amount - Maximum draft amount.
Approvals - Control how many approvals are needed to complete a transaction (maximum of 5).
Subsidiaries – If applicable
Accounts - Accounts available for the transaction type per the allowed action criteria
Draft Hours - Draft hours available for the Transaction Type per the allowed action criteria
Location - Regions available for the transaction type per the allowed action criteria
IP Addresses - IP address of the transaction

Note: The user roles page has its own set of allowed actions that adhere to the same set of features configured by Texas Capital Bank.


Creating Company Policy Transaction Type Actions


Edit the company policy by creating transaction type actions required at a company level. After creating a new action, you must turn on the action to make it active.

To create a transaction type action

  1. In the left navigation menu, click or tap Settings then Company Policy. The Company Policy page appears.
  2. On the Overview tab, click or tap the name of the transaction type for which an action is being created. The Allowed Actions tab for the selected transaction type appears with the current restrictions.
  3. Create additional actions by clicking or tapping Add New Allowed Action. The Policy Rules page for the selected transaction type appears.
  4. Add the action by editing the following:
    1. Draft Amount: Enter a maximum draft amount. You can select Any for any amount.
    2. Approvals: Click or tap the (-) or (+) icons to decrease or increase the number of required approvals.
    3. Accounts: Select from the accounts available for the transaction type per the allowed action criteria.
    4. Subsidiaries: Select from available subsidiaries.
    5. Draft Hours: Select from the draft hours available for the transaction type per the allowed action criteria.
    6. Location: Click or tap Select All or Clear All to select or clear all regions.
    7. IP Addresses: Add a new IP address to restrict transaction origin
  5. Click or tap OK to save the changes and return to the Company Policy page. A summary appears above the new action.
  6. (Optional) If additional approvals for the changes are required, click or tap Approve to approve the changes or Reject to reject the changes.

You can create additional actions by clicking or tapping Add New Allowed Action and repeating the steps above.


Editing Company Policy Transaction Type Actions


Edit the transaction type actions for a company policy by changing the individual parts of the action.

To edit a transaction type action:

  1. In the left navigation menu, click or tap Settings then Company Policy. The Company Policy page appears.
  2. On the Overview tab, click or tap the name of the transaction type for which an action will be edited. The Allowed Actions tab for the selected transaction type appears with the current restrictions.
  3. Locate the allowed action to edit, and click or tap the following action items you wish to change:
    1. Draft Amount: Enter a maximum draft amount. You can select Any for any amount.
    2. Approvals: Click or tap the (-) or (+) icons to decrease or increase the number of required approvals.
    3. Accounts: Select from the accounts available for the transaction type per the allowed action criteria.
    4. Subsidiaries: Select from available subsidiaries.
    5. Draft Hours: Select from the draft hours available for the transaction type per the allowed action criteria.
    6. Location: Click or tap Select All or Clear All to select or clear all regions.
    7. IP Addresses: Add a new IP address to restrict transaction origin.
  4. Click or tap OK to return to the Company Policy page.
  5. (Optional) If additional approvals for the changes are required, click or tap Approve to approve the changes or Reject to reject the changes.

Using The Policy Tester For A Company Policy


Use the Policy Tester to test out potential allowed action edits before making permanent changes. This ensures any action or transaction you test is possible based on what is allowed by the company policy and Texas Capital Bank policy.

To use the Policy Tester for a company policy:

  1. In the left navigation menu, click or tap Settings then Company Policy. The Company Policy page displays the transaction types on the Overview tab.
  2. Click or tap the transaction type. The Allowed Actions tab appears.
  3. Then, click or tap Policy Tester and edit the following information:
    1. Operations
    2. Amount
    3. Account
    4. Subsidiary
    5. IP Addresses
    6. Location
    7. Draft Hours
    8. (Optional) Select Auth Code to test whether the transaction requires an authorization code (Secure Access code or token) to support it.
    9. (Optional) Select Template to test whether the transaction can be submitted by a Draft Restricted User.
  4. Click or tap Test. The policy results appear and indicate whether the company policy and Texas Capital Bank settings will allow or deny the transaction.

Viewing Approval Limits For A Company Policy


View approval limits for each transaction type at the company level. These limits are read-only at the company policy level, but can be tailored to be more restrictive within the individual user roles.

To view transaction type approval limits:

  1. In the left navigation menu, click or tap Settings then Company Policy. The Company Policy page appears.
  2. In the Overview tab, click or tap the desired transaction type. The Allowed Actions tab appears with the defined allowed actions for that transaction type.
  3. Click or tap the Approval Limits tab to see a list of limits. The limits will vary depending on the configuration settings.

Viewing Company Policy Features


The Features tab contains a list of features and rights. User roles must have the rights and features enabled before they can use them.

To view company policy features:

  1. In the left navigation menu, click or tap Settings then Company Policy. The Company Policy page appears.
  2. Click or tap the Features tab. A list of feature groups appears. The feature group names will vary depending on the configuration settings.

Viewing Company Policy Accounts


The Accounts tab contains a list of accounts that users can view. These accounts are read-only at the company policy level, but can be tailored within the individual user roles.

To view Accounts

  1. In the left navigation menu, click or tap Settings, then Company Policy.
  2. Click or tap the Accounts tab to see a list of accounts.

Note: You can create or edit labels by checking the box to the right of the corresponding account.


Approving & Rejecting Company Policy Changes


After a user makes changes to a company policy, the changes may need to be approved or rejected. The changes must be approved or rejected before the user can make further changes. The user will only see approved changes once they log off and log back in.

To Approve Company Policy Changes

  1. After making changes, click or tap Save. The confirmation message appears.
  2. Click or tap Close. The Approve and Reject buttons appear on the page.
  3. (Optional) Click or tap View Active Policy to see the current policy.
  4. Click or tap Approve to approve the changes.

To Reject Company Policy Changes

  1. After making changes, click or tap Save. The confirmation message appears.
  2. Click or tap Close. The Approve and Reject buttons appear on the page.
  3. Click or tap Reject. The Policy Changes Canceled page appears confirming the rejection.
  4. Click or tap Close.